Keep your shortcuts tidy: dormant and duplicates
Over time you pile up shortcuts you no longer use or that you saved twice. NexoPad shows you which ones they are and helps you decide what to do with each one.
On this page · 6 sections
There are two tools in the popup's Shortcuts view. Dormant shortcuts are the ones that haven't been used in a while. Duplicate shortcuts are the ones with the same or almost the same text.
Neither one deletes anything on its own: you always choose, and anything you move to the trash can be restored from the web dashboard.
1Dormant shortcuts
What a dormant shortcut is
A shortcut is dormant when you haven't used it in more than 30 days, or when you never used it and saved it more than 30 days ago. You can change that time to 15, 60 or 90 days.
Open the dormant view
In the popup, go to the Shortcuts view and tap the moon button, next to ☆ Most used and 📁 By category. The list shows only dormant shortcuts, from the most forgotten to the least. Each one has a label: "Never used" or "4 months ago · 18 uses".
See how many there are and choose the time
Above the list you'll see how many there are of each type, for example "52 never used" and "36 unused". The "30+ days" button changes after how many days a shortcut counts as dormant; the menu tells you how many would remain with each option.
When a new shortcut goes dormant, a blue dot appears on the moon. Hover over the moon to see the total.
2Each shortcut's timeline
When you choose a dormant shortcut, a box shows why it's dormant: when you saved it, when you last used it and how long it went unused. If you never used it, the line is dotted from end to end.
From that box you decide: I still use it takes it out of dormant for the same time you chose (30 days, for example) without changing the shortcut; Move to trash deletes it, with confirmation, and you can restore it from the trash in the web dashboard.
If the shortcut's text is long, when you scroll down to read it the box shrinks to one line and leaves more room. It opens again when you scroll back up.
3Review one by one
The "Review" button shows you the dormant shortcuts one at a time, like flashcards: the shortcut, its text and its timeline. For each one you choose "I remember it, next", "Edit", "Trash" or "Skip".
The bar at the top tells you how far along you are ("3 of 37") and the list on the left marks which one you're looking at. At the end you see the summary: how many you remembered and how many you moved to the trash.
4Duplicate shortcuts
What counts as a duplicate
NexoPad compares the text of your shortcuts and lets you know when two are the same or almost the same: 85% or more of the words in the same order, ignoring capitals, accents and punctuation. Texts under 4 words aren't compared, so you don't get warned about "Thanks" and "Thanks!".
Find the card in the Shortcuts view
In ☆ Most used, if you have duplicates, the "Duplicate shortcuts" card appears with how many pairs it found. Each affected shortcut has the "Duplicate" label.
Compare each pair
Tap "Review". You'll see each pair side by side, with the words that change highlighted, how similar they are and how many times you used each one.
Choose which one stays
NexoPad suggests keeping the most used one. If you prefer the other, tap its card.
What each button does
| Button | What it does |
|---|---|
Keep /shortcut | What it does Keeps that shortcut and moves the other one to the trash, with confirmation. |
Merge as variants | What it does The other one's text becomes a variant of the one that stays (A and B), and the other one goes to the trash. The Free plan allows 2 variants per shortcut; Pro and Teams, up to 8. |
Not duplicates | What it does That pair won't show up again in this browser. |
Skip | What it does Moves to the next pair without changing anything. |
Tip
Merging as variants is useful when both texts work: for example, a more formal reply and a friendlier one. With variants, the same shortcut can pick one at random or ask you which one to use.
What these tools don't do
- They don't delete anything on their own: everything goes through a button and a confirmation.
- "I still use it" and "Not duplicates" are only remembered in the browser where you marked them.
- Team shortcuts you can't edit aren't compared.
6Frequently asked questions
Why does a shortcut I use on another computer show up as dormant?
If you used it on another device, NexoPad counts it as used when it syncs. Until then it may look dormant.
Can I restore a shortcut I moved to the trash?
Yes, from the trash in the web dashboard.
Does merging two shortcuts change the one that stays?
It only adds a variant with the other one's text. Its shortcut, title and category stay the same.
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